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Community Agreements and Code of Conduct

The organizers and sponsors of the Community in History conference are committed to providing a productive, inclusive and welcoming environment for discussion and collaboration, in keeping with the Stanford University Libraries policy on workplace and sponsored conference conduct. To support this and to further the goals of the project, we expect all participants to follow our Community Agreements and Code of Conduct.

The Community Agreements outline ways in which we encourage and expect each other to hold safe, engaging, and respectful discussions. The Code of Conduct outlines behaviors which will not be tolerated, how to report concerns or incidents, and how the code will be applied.

Community Agreements
The Community in History conference, workshops, and associated activities are intended to promote collaboration among attendees, who may fill multiple roles across several communities. We recognize that people may be discouraged or excluded from these conversations in a local context based on their identity or systemic issues including racism, classism, sexism, homophobia, and more. To this end, we have established a core set of principles for the project:

  • We believe everyone has something to contribute; not everyone needs to be a self-identified expert.
  • We focus on shared and holistic concerns and recommendations, rather than focusing on specific technologies or tools.
  • We enable the adaptability of recommendations across contexts, communities, and levels of resourcing.
  • We develop recommendations consciously as an inclusive expression of our ethics and values.

We expect all participants to practice community by agreeing to the following:

  • To ensure only one person speaks at a time, and consider pausing to allow those who need more time to process or interject in conversation to do so.
  • To make space and take space - encourage and yield the floor to those whose viewpoints may be under-represented in a group, and take space made for you as you’re able.
  • To listen to and respect a person’s description of their experiences, including but not limited to those related to marginalization and discrimination.
  • To recognize the interdependent nature of our work to support communities.
  • To acknowledge that choices around practice, implementation, and technology vary widely and can be dependent on the availability of resources, and to respect our work as incremental.
  • To provide a space where everyone can feel comfortable participating, even if they don’t use specific terminology or the perfect way to express their ideas or knowledge.
  • To embrace curiosity and creativity, allowing for the opportunity to try new ideas, consider other perspectives, and establish new patterns.
  • To use welcoming language (including a person’s pronouns) and favoring gender-neutral collective nouns (“folks” or “y’all,” not “guys”).
  • To give credit where it's due, and to uplift each other’s work and ideas.
  • To accept critique and feedback graciously, and to offer it constructively.
  • To seek concrete ways to make our physical spaces and online resources more universally accessible.
  • To acknowledge the difference between intent and impact, and to look for ways to take responsibility for negative impact that we have.
  • To be aware of time, respecting the commitment of all participants and project staff to accomplish the goals of the meeting.
  • To take the moments that everyone needs to care for ourselves and their community, by paying attention to the needs of your body and mind, and to the welfare of those around us.

Code of Conduct
The History in Community conference seeks to provide participants with opportunities for collaboration that are free from all forms of harassment and inclusive of all people. All communication should be appropriate for a professional audience including people of many different backgrounds. Verbal comments that reinforce social structures of domination related to gender, gender identity and expression, sexual orientation, disability, physical appearance, national or regional origin, body size, accent, race, age, religion, or other marginalized characteristics are inappropriate. Do not insult or put down other participants. Be careful in the words that you choose. Sexist, racist, and other exclusionary jokes are not appropriate.

Harassment is understood as any behavior that threatens or demeans another person or group, or produces an unsafe environment. It includes offensive verbal comments or non-verbal expressions that reinforce social structures of domination; sexual or discriminatory images in public spaces (including online); deliberate intimidation, stalking, following; threats or incitement of violence; photography or recording without clear permission; sustained disruption of presentations or discussion; inappropriate physical contact; and unwelcome sexual attention.

Photography and Recording
Presentations and workshops for the History in Community conference will be recorded. All speakers are required to review and sign Stanford University’s speaker release form.
We otherwise ask you to not photograph or record fellow participants without permission of all those present. Please ensure when taking group photos that everyone in the picture agrees where the photograph will be shared. If you wish to record at the event for personal use, please speak with the project team.

Applying the Code of Conduct
All conference and workshop participants — including the organizers, speakers, and others attendees— are expected to abide by this Code of Conduct in person, in online spaces, and while present in any groups of project participants inside or outside a formal project event (e.g. including receptions and informal gatherings). Participants violating the Code of Conduct will be warned and may be asked to leave an event, and in some cases, may be asked to no longer participate in the project. If you are being harassed, witness another participant being harassed, or have any other concerns, please contact one of the event organizers as described below.

Contact information for Forum Code of Conduct responders
The conference organizers will be on hand to respond to Code of Conduct violations and assist in following the Community Agreements. If you witness, suspect, or are the target of a violation of the Code of Conduct at an event, contact one of the people identified as event organizers. At in-person events, they are identifiable by red lanyards for their badges. For any online events, please contact a facilitator.

The Community Agreements and Code of Conduct were developed through consultation and adaptation of a number of existing sources, including: